Clinical Studies Coordinator II, Gerontology

Overview

JOB SUMMARY

Clinical Studies Coordinator II is responsible for the administration and scoring of psychological and neuropsychological tests, as well as coordinating various research studies. This role involves working directly with patients to assess cognitive abilities, emotional functioning, and behavioral traits while supporting clinical and research teams. The individual will manage patient recruitment, informed consent processes, and assist with data collection and reporting for research studies. This position works under the direct supervision of study manager and collaborates with researchers to ensure compliance with study protocols.

EDUCATION/EXPERIENCE

• Bachelor's degree in Psychology or a related field, with at least 12 hours in Psychology and one year of experience in psychological or educational testing in a clinical or academic setting.
• Two years of experience in clinical research is preferred or an equivalent combination of experience and education.

LICENSURE/CERTIFICATION AND/OR REGISTRATION

• SOCRA or ACRP Certification preferred.
• Must complete CITI certification for Human Subject Research if not already completed.
• Additional required WakeOne training for research coordinators.

ESSENTIAL FUNCTIONS

1. Test Administration & Scoring:
   • Independently administer a variety of standardized neuropsychological and psychological assessments to evaluate cognitive abilities, emotional functioning, and behavioral traits.
   • Administer and score tests related to intellectual functioning, presence and extent of organic involvement, general cognition, personality assessment, and psychopathy.
   • Ensure accurate scoring and data entry using appropriate reference tables and scoring software.
   • Draft score profiles and summarize results for further review by supervising psychologists or research teams.
2. Clinical & Research Support:
   • Assist research teams by recruiting patients for studies and administering psychological assessments to subjects, including older adults.
   • Obtain and reinforce informed consent from subjects and their families as required by study protocols.
   • Serve as the primary administrative liaison for assigned studies, ensuring compliance with research protocols and regulations.
   • Complete case report forms and manage source documents in both paper and electronic formats, ensuring all research data is accurately documented and reported.
3. Patient Observations and Behavioral Reporting:
   • Observe and document patient behaviors before, during, and after testing sessions, noting any factors that may affect the validity of results.
   • Report observations to supervising psychologists and the research team to ensure accurate interpretation of test results.
   • Maintain an empathetic and professional rapport with patients throughout the testing and research processes.
4. Scheduling & Logistics:
   • Schedule testing appointments and ensure that all testing materials are prepared in advance.
   • Coordinate with supervising psychologists and research teams to ensure smooth testing sessions and resolve any scheduling conflicts or delays.
5. Data Management & Reporting:
   • Accurately abstract and manage data from patient medical records, completing necessary documentation as part of the research data collection process.
   • Fulfill sponsor requirements by submitting reportable information, including adverse events and other required data.
   • Maintain a system for tracking and reporting on patient progress, test results, and any issues affecting research timelines.
6. Collaboration & Administrative Duties:
   • Work closely with other clinical and research staff to maintain smooth clinic operations and assist with patient care and data collection tasks.
   • Participate in team meetings and quality improvement projects to ensure best practices and high standards for patient care and research.
   • Maintain and organize testing materials and equipment, ensuring adequate inventory for test administration.
   • Perform other administrative tasks as assigned, including managing records, preparing reports, and ensuring compliance with relevant regulations.
7. Mentorship & Staff Support:
   • Provide training and mentorship to new or less experienced staff members, offering guidance on testing procedures, data management, and patient interactions.

SKILLS/QUALIFICATIONS

• Excellent interpersonal skills with the ability to establish rapport with diverse patient populations.
• Strong organizational skills and the ability to manage multiple tasks with attention to detail.
• Proficient in Microsoft Office (Word, Access, Excel, Outlook) and research management systems such as OnCore/WISER.
• Familiarity with clinical trial management systems and EPIC/WakeOne software for research documentation.
• Knowledge of psychological principles relating to intelligence, personality, and neuropsychological assessment.
• Exceptional communication skills (oral and written) for interacting with patients, research teams, and other staff.
• Sensitivity to confidentiality and adherence to ethical guidelines in clinical and research settings.

WORK ENVIRONMENT

• The role involves working in a well-lit, clean clinical environment with moderate noise levels.
• Interaction with patients across various demographics, including older adults, individuals with cognitive impairments, and diverse backgrounds.

PHYSICAL ABILITIES

• Ability to stand, walk, sit, bend, and reach with arms.
• Finger and hand dexterity for administering tests and data entry.
• Must be able to lift and carry up to 20 lbs and occasionally up to 50 lbs.