Winston Salem, NC, United States
Job ID: 142531
Job Family: Clerical Support
Status: Full Time
Shift: Day
Detailed Shift and Schedule: 5pM-F 8a-
Job Type: Regular
Department Name: 56771072730223-Surgery Center
Overview
Join our team at Atrium Health Wake Forest Baptist as a Coordinator Ambulatory Surgery Board Support for the Surgery Center. In this pivotal role, you will be a part of a dynamic team and play a crucial part in ensuring efficient surgical processes, contributing to the seamless delivery of healthcare services and exceptional patient experiences. If you're an experienced paralegal professional with strong organizational skills, we invite you to be a driving force behind our commitment to quality healthcare.
Position Highlights:
What We Offer:
What You'll Do: Under minimal supervision, coordinates support activities for various corporate boards at Wake Forest Baptist Medical Center., North Carolina Baptist Hospital, and certain affiliates. Performs a variety of functions to assist in carrying out the duties of the General Counsel's/Corporate Secretary's Office for various boards, committees, directors and trustees of such entities. Coordinates the maintenance of the Medical Center policy database.
1. Maintains database of information regarding directors, trustees, administrators and other board-related personnel. Communicates with directors and trustees regarding Board and committee-related matters.
2. Prepares announcements and emails to board members and administrators between meetings.
3. Responds to directors and trustees inquiries and accommodates their requests. Provides information and answers administrators' inquiries.
4. Tracks all tasks associated with board and committee meetings, including planning, scheduling, organizing, preparing for meetings, and conducting post-meeting reviews.
5. Prepares, assembles, and distributes materials for board and committee meetings. Sets up, compiles information, inputs, and maintains merge templates for directors' and trustees' meeting books and handbooks. Arranges, proofreads and assembles materials for publication in directors' and trustees' meeting books and handbooks.
6. Attends committee and board meetings and takes minutes, as needed.
7. Assists with maintenance of corporate minute books and preparation of meeting minutes and materials. Updates corporate bylaws and policy resolutions following board meetings and takes other steps to implement action of the directors and/or trustees. Responsibility extends to more than a dozen corporations/limited liability companies.
8. Establishes, organizes, indexes and maintains records, files and reports, including corporate minutes, agendas, resolutions, policies and bylaws, in electronic and printed format.
9. Drafts documents, prepares memoranda, letters, and other communications with respect to board work.
10. Performs basic legal and internet research as requested.
11. Tracks board-related expenses, processes and directs expenses and reimbursement requests to Assistant to General Counsel for approval and payment.
12. Delivers meeting materials, etc. to off-campus sites, including express-mail or other mail delivery facilities.
13. Coordinates the Medical Center policy database, enters approved policies, and ensures policies are appropriately reviewed and updated by the various responsible departments.
14. Performs other related duties as assigned, including general legal secretarial/paralegal work.
What You'll Need:
The ideal candidate will also possess the following skills: