Grants Administrator, Orthopedic Surgery

Overview

The Grants Administrator will be responsible for pre- and post-award for grants and contract, and ongoing operational process improvement for the Musculoskeletal Institute, with assistance from the MSKI research administration team. Strong understanding of financial processes for grant administration across multiple funding mechanisms. Analyze systems and process to develop and implement best practices to improve outcomes in a timely manner. This position works with both clinical and basic science research and will assist with multiple project processes for the Musculo-Skeletal Institute and the Departments of Orthopaedic Surgery.

JOB SUMMARY

Under administrative review, facilitate the acquisition of extramural funding for a large group of investigators in the preparation and submission of a high volume of proposals. Coordinate a variety of administrative research activities including pre-award efforts, proposal submission, and post-award management. Perform management level work directed toward the planning, development and evaluation of original and assigned projects. 

EDUCATION /EXPERIENCE

Bachelor's degree in a related field with four years' experience in grants and contracts coordination or management; or, an equivalent combination education and experience. Master's degree preferred.

SKILLS / QUALIFICATIONS

• Excellent oral and written communication skills
• Strong organization skills
• Proven ability to manage multiple tasks
• Must be a team player with focus on customer satisfaction
• Ability to work independently and be self-motivated
• Ability to maintain confidentiality

ESSENTIAL FUNCTIONS 

1. Assists in preparing, editing and proofreading final proposals.
2. Provides expertise in developing budgets and preparing forms for the appropriate funding agencies. Obtain information from the Office of Research and translate this into material appropriate for submission according to guidelines of each funding agency.
3. Provides technical advice regarding administrative and financial aspects of proposals, budget, budget justification, subcontracting, indirect cost rates, fringe rates, etc. to investigators.
4. Maintains a thorough understanding of guidelines of NIH, DOD, and numerous agencies. Provides direction to investigators, collaborators, subcontractors, and others regarding requirements for proposals.
5. Creates, coordinates, and reviews complex subcontracts. Serves as liaison with contract representatives to ensure all guidelines are met.
6. Coordinates Conflict of Interest correspondence. Works with the Office of Research and others as necessary to complete accurate COI information and to ensure all guidelines and policies are followed.
7. Develops resources to assist multiple investigators in the preparation and submission of complex proposals and administration of awards.
8. Confers with the Office of Research, and research available databases such as Community of Science to identify the appropriate funding agencies for projects.
9. Identifies potential sponsors and programs for funding. Communicates funding opportunity information to faculty. Contacts appropriate personnel for coordinating funding. 
10. Maintains a database of divisional bio sketches, departmental, divisional, center, and institutional resource pages and environment and training information to assist in preparation of training grants, contracts, program projects and other multi-departmental initiatives.
11. Manages the preparation of progress reports.
    Functions as liaison with study sponsors; coordinate updates of grant information.
12. Assists in the preparation of reports to administration regarding the scientific and financial growth of research activities and funding.
13. Oversees transactions for grant accounts. Track research time and effort of study personnel.
14. Performs other related duties incidental to work described herein. Performs other related duties as assigned by leadership.

WORK ENVIRONMENT
Clean, comfortable, office environment