Finance Coordinator II, Internal Medicine

Overview

JOB SUMMARY

Under administrative review, provides financial assistance to research study investigators and/or departmental administrators. Prepares budgets for submission to granting agencies, performs daily grant and budget management activities, monitors the status of available grant funds and prepares a variety of reports and analyses for use by management. Supervises the work of Finance Coordinator I and others, as assigned.

EDUCATION/EXPERIENCE

Bachelor's degree in Business, Accounting, or related area with three years' grant related accounting experience; or, an equivalent combination of education and experience required. Computer skills and the ability to develop financial spreadsheets required. Experience related to research projects preferred.

ESSENTIAL FUNCTIONS

1. Provides departmental administration and sections heads with detailed year-end reporting including trend analysis in research dollars and grant submissions.
2. Prepares financial analysis of departmental units and accounts, and other special projects as directed.
3. Supervises Finance Coordinator I and other personnel handling complex financial duties. May also oversee a group of clerical employees.
4. Monitors expenditures on numerous large grants and departmental accounts. Performs day-to-day budget management of assigned funds and prepares regular reports and analyses on the financial status of accounts.
5. Determines departmental fiscal requirements and prepares budgetary recommendations.
6. Reviews all reports from the Controller's Office for accuracy. Resolves any discrepancies or problems.
7. Maintains liaison with all levels of administration, faculty and outside organizations to coordinate departmental business, accomplish directives, negotiate contracts and facilitate the resolution of problems.
8. Establishes accurate financial projections by examining past and future expenditures to determine if adequate funds are available as needed. Reviews financial information with faculty investigators and/or departmental administrators to determine and implement distribution changes as appropriate.
9. Develops drafts of budgets for the submission of grants and contracts for faculty investigators. Reviews completed grant applications for accuracy and completeness.
10. Serves as a departmental liaison for grant and contract financial issues with the Controller's Office, Research Development, and other departments involved; establish a thorough understanding of the Medical School and granting agencies' rules and regulations to avoid inappropriate expenditures.
11. Provides sections with necessary information to complete merit process. Reviews merit increases for accuracy and sufficient funds.
12. Establishes and maintains financial databases and files.
13. Processes personnel change requests, personnel requisitions, purchase requisitions, payroll, accounts payable and other grant-related expenses.
14. Performs other related duties incidental to the work described herein.

SKILLS/QUALIFICATIONS

• Excellent interpersonal, oral and written communication skills
• Computer skills including word processing and spreadsheet abilities

WORK ENVIRONMENT

Comfortable office work environment