Administrative Coordinator, The Pearl

Overview

Position is on-site Monday - Friday in Charlotte, NC

JOB SUMMARY: 

Coordinates the daily operations and administrative functions of the department. Manages departmental support staff. Assists department management with areas of budget management, planning, projects, preparation or revision of department policies personnel administration and supervision. 

ESSENTIAL FUNCTIONS: 

• Coordinates daily administrative functions. Supports and monitors departmental operations at all locations to include the evaluation of operational processes on a continuous basis to optimize efficiency and effectiveness. 
• Plans and directs the work of a group of subordinate employees. Coordinates various personnel functions including but not limited to hiring, merit recommendations, promotions, transfers, vacation schedules, licensure and certification updates and approving Time & Labor. 
• Assists with the preparation of the annual budget. Monitors, verifies, and reconciles expenditures of budgeted funds. 
• Identifies and participates in the development and implementation of quality and operational improvement plans related to service excellence within department(s). 
• Interprets policies and procedures; analyzes administrative issues and makes recommendations for new or revised policies and procedures. 
• Communicates information effectively, encouraging communication and serving as a resource to staff and other departments. 
• Demonstrates good organization skills including effective organization in staff work activities and supervisory work activities, organization techniques to meet department goals, employee issues, contingencies, schedules and maintaining sufficient documentation to meet department needs and staff needs. 
• Provides accurate and timely reporting. Ensures reports are prepared appropriately to meet department needs and staff needs. Submits reports correctly and on-time without direct guidance. 
• Arranges, implements and participates in, as directed, conferences and committee meetings. 
• Performs other related duties incidental to those described herein. 

EDUCATION/EXPERIENCE: 

Bachelor's degree in Business or related area and three years of administrative experience, or equivalent combination of education and experience. Previous supervisory experience preferred. 

SKILLS/QUALIFICATIONS: 

• Excellent oral, written, and interpersonal communication skills 
• Ability to plan, assign and review work of others 
• High attention to detail, strong organizational skills 
• Excellent computer skills Superior problem-solving skills 
• Good organizational skills and attention to detail 
• Ability to multitask 
• Some knowledge of institutional accounting principles and practices 

Position is on-site Monday - Friday in Charlotte, NC