OSP Administrator I

Overview

Wake Forest University School of Medicine (WFUSM) Clinical & Translational Science Institute (CTSI) OSP Contract Administrator provides direct administrative support for research-related activities at the Enterprise level. Supports a set of diverse and complex awards/contracts that include federal non-federal, industry and international funders.  Ensures efficient data management and provides guidance on grant and contract parameters. Manages compliance by working with IRB, IACUC, & COI. Works independently, anticipates and resolves problems and updates supervisor on status of proposals and awards/grants.  Uses independent judgement and problem-solving skills to ensure compliance with sponsor and donor regulations, Institutional policies as well as departmental procedures within their respective area.  This is a high volume, fast-paced, dynamic and collaborative environment.  Serves as primary customer service contact to clients (Principal Investigators, Department Administrators, sponsors, etc.) on a wide range of issues. 

The Office of Sponsored Programs (OSP) Contracts team provides legal and compliance review services to support the academic mission for research. The OSP Contracts Administrator is responsible for ensuring accurate and compliant legal review, negotiation, tracking and execution in research contracts and the Huron system. 

*Per candidates competency & experience level Administrator I, II, III, IV, V or Senior level may be reviewed for placement alignment. 

EDUCATION/EXPERIENCE:

• Bachelor's degree in Business, Law, Health Care Administration or related field of study
• Minimum of one (1) year experience in research administration, contract application and negotiation and/or paralegal experience; or, an equivalent combination of education and experience.
• Prior contracting experience preferred.

LICENSURE, CERTIFICATION, and/or REGISTRATION:

• Certified Research Administrator (CRA) as granted by the Research Administrators Certification Council preferred.

ESSENTIAL FUNCTIONS:

The OSP Administrator I is expected to work at either the technical or non-technical competency level indicated for their respective area.

1. Supports faculty members and department administrators in the various stages of grant and/or contract life cycle.

2. Demonstrates knowledge and understanding of institutional cost policies and multiple funding agency guidelines including federal, state, private foundations, and associations and the application of these policies to budgets for the various stages of the grant and/or contract life cycle is required. Demonstrates understanding of all systems and applications utilized for storage and retrieval of data.

3. Understands the negotiation and documentation process related to each stage of the grant and/or contract life cycle.

4. Reviews financial information to ensure compliance with institution and granting agency requirements to provide assistance to stakeholders involved in the various stages of the grant and/or contract life cycle.

5. Demonstrates understanding of appropriateness of consultation with institutional management and/or Legal Department related to contract language, financial, and post-execution monitoring of agreements

6. Possesses knowledge to provide support and guidance to stakeholders for grants and/or contracts entered into by the institution.

7. Demonstrates knowledge and understanding to fulfill reporting requirements of grants and/or contracts awarded.

8. Represents and promotes the institution's research activities at meetings.

9. Demonstrates mastery of skills to record, report, review, and reconcile grant budgets and expenditures to ensure compliance with sponsor and institutional requirements and policies. Demonstrates understanding of all systems and applications utilized for storage and retrieval of data.

10. Maintains a positive working relationship with stakeholders and provides needed support during the grants and/or contracts life cycle.

11. Demonstrates mastery of knowledge needed to assist and support the formulation and implementation of policies and procedures relating to the administration of grants and/or contracts.

12. Performs other related duties incidental to the work described herein.

SKILLS/QUALIFICATIONS:

• Highly detail oriented
• Highly organized with a focus on teamwork, creating usable and accessible administrative tools
• Demonstrates ability to complete tasks efficiently and work independently
• Ability to learn changing technologies related to grants and contracts management
• Strong planning and organizational skills with the ability to manage multiple priorities/deadlines
• Basic knowledge of Atrium Wake/Non-Profit Organization research administration, financial processes and systems
• Skilled proficiency in Microsoft Office, Word, Excel, PowerPoint applications
• Ability to understand, interpret and apply laws, regulations, and policies
• Analytical and independent decision-making skills
• Ability to learn and improve negotiation skills, and composition and analysis of business contract terms and language
• Ability and desire to manage a larger caseload and is a strong self-starter and problem solver
• Exceptional interpersonal, oral, and written communication skills to work effectively with a large and diverse constituency, including senior leadership, faculty, support staff, granting agencies, and vendors.

WORK ENVIRONMENT:

• Remote
• Clean, well-lit office environment
• May be subject to interruptions

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