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Sr. Administrative Assistant

Winston Salem, NC, United States
Job ID: 123454
Job Family: Clerical Support
Status: Full Time
Shift: Day
Job Type: Regular
Department Name: 55811085045002-Dean's Office

Overview

JOB SUMMARY: 

Under limited direction, provides a wide variety of administrative duties toward meeting departmental goals in support of leadership. Performs calendar management, travel/meeting/event coordination, project support, and document/presentation preparation. 

ESSENTIAL FUNCTIONS: 

1. Functions as point of contact for department leader(s). 

2. Coordinates or prepares meeting materials and gets direction from others to ensure leader is as prepared and organized as possible. 

3. Manages leader's calendar, discussing with leader as appropriate. Schedules locations and resources needed. 

4. Optimizes leader's travel schedules and expedites expense reports. 

5. Responds to inquiries and sensitive questions in a professional manner, and when appropriate, takes initiative to refer to most appropriate WFBH official. 

6. Provides administrative support at meetings of significance. 

7. Assists with departmental budget by processing expenditures for accurate accounting. 

8. Assists in coordinating projects, preparing reports and follow-through as requested. Identifies opportunities for improvement. 

9. Compiles confidential WFBH information using discretion as to appropriate action. 

10. Composes correspondence and signs on behalf of leader as delegated. 

11. Assists with coordination of administrative support functions in the office. 

12. Provides direction to other administrative staff in department as appropriate. 

13. Performs other related duties as requested. 

SKILLS/QUALIFICATIONS: 

Broad knowledge of WFBH operations and policies Ability to build collaborative relationships Detail oriented Ability to meet deadlines Ability to multi-task and prioritize Proficiency in Microsoft Office programs Proactively seek ways to improve skills 

EDUCATION/EXPERIENCE: 

High school diploma or GED equivalent and four years administrative support experience in a professional setting. Associate's degree in Secretarial Science preferred. 

WORK ENVIRONMENT: 

Clean, well-lit, office environment 

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