Intermediate Admin Analyst (Sourcing Specialist)

Overview

Job Summary

Interacts with various IS and System groups to determine appropriate computer-related solutions to business problems. Monitors and audits the use and performance of financial and information systems.

Preferred Functions

• Creates, implements, administers, and communicates processes to achieve standardization of parts acquisition and usage throughout the system.
• Engages fellow team members to understand their needs, objectives, and priorities. Develops effective processes to meet them.
• Partners with suppliers to develop cost-effective, high quality, and mutually beneficial relationships. Works with vendors to ensure optimal availability and transit time of parts, supplies, and minor equipment. Evaluates suppliers operations and offerings to determine the best fit for Clinical Engineering.
• Develops policies and procedures relating to all procurement functions within area of expertise.
• Reviews contract proposals to ensure that the functional terms of the agreement meet the needs and objectives of Clinical Engineering.
• Manages parts inventory to effectively support operations and minimize expense. Determines appropriate par levels based on statistical analysis.
• Manages purchase orders to ensure they conform to Advocate Aurora Health Care policy and standard terms and conditions.
• Trains Clinical Engineering staff on procurement policies and procedures as they relate to operation

Essential Functions
 

• Assists with the development and coordination of IS projects, system training, educational tools and materials. May conduct training classes for most levels of System applications.
• Analyzes Management Information. Compiles KPI reports, Monthly reports, class evaluations and access database reports as requested for management review.
• Consults with Information Services staff to develop understanding of the varied and complex business needs supported by the system.
• Develops and maintains project schedules.
• Coordinates with vendors on billing issues, product deliveries and customer inquiries.
• Evaluates work flow and procedures and makes recommendations to improve communication and efficiency.
• Records journal entries, audits bills we receive, researches GL issues and develops complex spreadsheets for analysis of billing data.
• Establishes training schedules, registers employees and is responsible for all logistics issues at the CTC.

Physical Requirements
Work is subject to high-level visibility through exposure to administration. This position will require a high degree of proficiency in verbal and written communications. Must be available for callback support on a regular basis, due to schedules, extensive evening and weekend hours may be required at times for conversions, training. Must be able to lift objects that weigh up to 35 pounds.

Education, Experience and Certifications
 

High School Diploma or GED required; Bachelor's Degree in Computer Science, Business Administration, Accounting, Finance or related field preferred. Formal training in a variety of information systems technologies is preferred, including desktop applications such as MS Office Suite, Operating Systems (Windows 95, NT, 2000, XP) and healthcare applications. Experience with telecommunications networks and/or call accounting systems is preferred. Candidates with primarily an educational background should have information systems or business-related internships or part time employment experiences.