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Advance Authorization Specialist - Levine Children's Cancer and Blood Disorders FT

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Charlotte, NC, United States
Job ID: 119845
Job Family: Patient Accounting/Registration
Status: Full Time
Shift: Day
Detailed Shift and Schedule: 8hr shifts, 5 days a week-variable
Job Type: Regular
Department Name: 11011039132957-Oncology - Pediatric


Job Summary

The Advance Authorization Specialist is responsible for all aspects involved in obtaining highly complex authorizations for a multitude of In-patient and Out-patient Services.  The Advance Authorization Specialist must be knowledgeable and have a thorough understanding of Commercial and Government payors with regards to Coordination of Benefits, Authorization guidelines, Pharmacy and Medical Benefit variances, as well as Medical Necessity Policies. The Advance Authorization Specialist is responsible for reading and interpreting various complex medical records to obtain authorizations for requested services and treatment plans.  Communication with clinic staff, providers, Pharmacists, and insurance companies is essential to ensure completed peer reviews, relay updated medical and specialty drug policies, and appeals.   They work closely with the Hospital and Provider Denial Management Teams to review monthly denials and assess opportunities for retro-active authorizations and determine root cause analysis.

Essential Functions

  • Assess time sensitive Referral Work Queues to obtain highly complex authorizations including IP/OP Chemotherapy, Radiology, specifically related to Oncology treatment plans, IP/OP Surgeries, Molecular and Genetic Laboratory Testing, specialty related PT/OT and Speech Therapy, Psychiatry, Neuro/Psych Evaluations, and Rehab evaluations. 
  • Manage high volume Stat request mailbox for all oncology facilities for potential life altering, high-cost treatment and procedures within a short time frame.  Expected treatment within 1-3 days.
  • Interpret medical records to determine initial and disease progression to prove medical necessity for ordered services and complete on-line clinical requests for advance authorization. 
  • Manage Atrium Health preferred drug list (chemotherapy/immunotherapy/supportive drugs) with payors and correlate changes with oncology Pharmacy. 
  • Manage Atrium Health drug formulary changes with authorization updates with payors. 
  • Review laboratory panels for Bone Marrow Biopsies to authorize Molecular Lab Studies, diagnosis specific.
  • Review and address monthly denials for Chemotherapy Drugs, Molecular Labs and surgeries with payors and Atrium Health Denial Management Teams (HBO/PBO).

Physical Requirements

Work requires typing, filing, use of telephone and sitting for prolonged periods of time.

Should be able to bend and lift up to 10lbs.

Education, Experience and Certifications

Bachelor’s Degree or 3 years of authorizations experience in oncology required.  General knowledge and background in CPT and HCPCS Coding. Must be proficient with medical terminology and be familiar with clinical considerations as these relate to oncology services. Excellent written and oral communication skills required. Microsoft Excel, Word, Epic experience preferred. Databases, hospital registration, billing and clinical systems preferred.