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Patient Service Representative

Greensboro, NC, United States
Job ID: 120214
Job Family: Patient Accounting/Registration
Status: Full Time
Shift: Day
Detailed Shift and Schedule: Either 7a-3:30p
Job Type: Regular
Department Name: 35521104433176-Urgent Care



The Patient Services Representative III facilitates all components of patient registration by accurately and efficiently handling the day-to-day operations relating to a patient’s scheduled appointment. This includes obtaining all necessary demographic and financial information to ensure that the most accurate patient data is obtained and populated into the patient record. This role is also responsible for creating a positive patient experience and representing Atrium Health Wake Forest Baptist and partner organizations in a professional manner.


  • High school diploma or equivalent and three years of experience working in a role within a customer service, fast paced environment with high volume of either calls or in-person requests; or an equivalent combination of education and experience


  1. Interview patients in-person and/or by phone to obtain all required information for hospital records and billing systems. Pre-registers all scheduled patients for admission, partial hospitalization, and outpatient services according to department policies and procedures.
  2. Verify insurance coverage and obtains authorization for all services requiring pre-certification.
  3. Process internal and out-going referrals, as needed, per department procedures
  4. Perform clerical functions as needed, including answering phones, taking messages, chart processing, faxing and scanning.
  5. Collect and process upfront deposits or set-up payment arrangements, as required.
  6. Screen patient for Medicaid, Affordable care Act or hospital sponsored financial program and provides appropriate documentation and referral.
  7. Assist other team members where necessary
  8. Adhere to department policies and procedures related to verification of eligibility, benefits, pre-authorization requirements, available payment options, financial counseling and other identified financial clearance related duties
  9. Complete assigned registration functions within multi-specialty clinic and/or emergency department, which may include claim edit work queues, pre-certifications and authorizations.
  10. The Patient Services Representative III is expected to sequence multiple physician visits and complete registration activities within multiple registration platforms
  11. Assists team with escalated issues, trains other team members as needed and is a subject matter expert.
  12. Participate in departmental performance improvement initiatives
  13. Other duties as assigned or requested by Supervisor or Manager, such as acting as back up in other departments
  14. Understand and maintain operations knowledge of Medicare and other state and federal government payor compliance requirements for the population served. 


  • EPIC Cadence experience preferred.
  • Expert knowledge of patient access services and the overall effect on the revenue cycle.
  • A thorough understanding of commercial and government insurance plans, payer networks, government resources and medical terminology.
  • Understand and maintain operations knowledge of Medicare and other state and federal government payor compliance requirements for the population served.
  • Demonstrated proficiency in communicating effectively with a customer and simplifying complex information.
  • Demonstrated ability of critical thinking skills and adhering to compliance protocols.
  • Demonstrated ability to handle escalated issues, train/mentor other team members and viewed as a subject matter expert.
  • Ability to navigate Internet Explorer and Microsoft Office Suite of applications.
  • Experience working in a role that requires prioritization of multiple critical priorities while ensuring quality and achievement of performance metrics.
  • Demonstrated ability to meet or exceed performance metrics.
  • Ability to handle sensitive information and maintain HIPAA compliance.


  • Clean, indoor environment
  • Minimal travel to clinic locations where assistance is needed

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