Associate Administrative Coordinator

Overview

JOB SUMMARY: 

Assists department management in support of operational and administrative functions to meet departmental and organizational goals. 

EDUCATION/EXPERIENCE: 

Bachelors degree with one year of relevant experience or Associates degree and four years relevant experience; or, an equivalent combination of education and experience. Supervisory experience preferred. 

ESSENTIAL FUNCTIONS: 

1. Assists with departments administrative staff including interviewing and selecting applicants, orientating and training staff on Medical Center policies and procedures, and conducting 90-day and annual performance reviews. 2. Develops and establishes administrative work procedures, performance standards, and department policies. Mentors administrative staff and utilizes the disciplinary process when appropriate. 3. Compiles information and statistical data into summaries, reports, and presentations. Coordinates reports and special projects for the department and provides follow-through with Medical Center departments as appropriate. 4. Provides administrative support to director/chair. 5. Provides administrative support for institutional committee meetings and other meetings of significance. 6. Manages departmental budget. Tracks expenditures and performs other financial tasks. 7. Assures availability and maintenance of departmental office equipment and supplies. Assists in selection, implementation, and integration of computer systems. 8. Effectively and professionally communicates with Medical Center staff and external customers. 9. Maintains departmental time and attendance records and employee files. Acts as liaison between employees and Payroll when necessary. 10. Demonstrates responsibility for professional development. 

SKILLS/QUALIFICATIONS: 

Familiar with Medical Center policies, practices, and procedures Excellent oral and written communication skills Excellent computer skills including word processing, spreadsheet, and graphic software Ability to multi task, prioritize work independently and meet important deadlines Problem-solving and decision-making skills Goal-setting and long-range planning Excellent telephone etiquette 

WORK ENVIRONMENT: 

Clean, comfortable, office environment Subject to many interruptions