Administrative Assistant, Hypertension & Vascular Research

Overview

JOB SUMMARY

Provides a wide variety of administrative duties toward meeting departmental goals in support of leadership. Performs calendar management, travel/meeting/event coordination, project support, and document/presentation preparation. 

EDUCATION/EXPERIENCE 

• High school diploma or recognized equivalent plus three years administrative support experience in a professional setting.
• Associate's degree in Secretarial Science preferred. 

ESSENTIAL FUNCTIONS

1. Functions as point of contact for department leader(s). 
2. Coordinates or prepares meeting materials and gets direction from others to ensure leader is as prepared and organized as possible. 
3. Manages leader's calendar, discussing with leader as appropriate. Schedules locations and resources needed. 
4. Optimizes leader's travel schedules and expedites expense reports. 
5. Responds to inquiries and sensitive questions in a professional manner, and when appropriate, takes initiative to refer to most appropriate Medical Center official. 
6. Provides administrative support at meetings of significance. 
7. Assists with departmental budget by processing expenditures for accurate accounting. 
8. Assists in coordinating projects, preparing reports and follow-through as requested. Identifies opportunities for improvement. 
9. Compiles confidential Medical Center information using discretion as to appropriate action. 
10. Composes correspondence and signs on behalf of leader as delegated. 
11. Assists with coordination of administrative support functions in the office
12. Provides direction to other administrative staff in department as appropriate. 
13. Performs other related duties as requested. 

SKILLS/QUALIFICATIONS

• Broad knowledge of Medical Center operations and policies 
• Ability to build collaborative relationships 
• Detail oriented Ability to meet deadlines 
• Ability to multi-task and prioritize 
• Proficiency in Microsoft Office programs 
• Proactively seek ways to improve skills 

WORK ENVIRONMENT

• Clean, well-lit, office environment