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Senior Administrative Assistant

This job posting is no longer active.

Charlotte, NC, United States
Job ID: 110552
Job Family: Clerical Support
Status: Full Time
Shift: Day
Detailed Shift and Schedule: M-F, 8 a.m. to 4:30 p.m.
Remote Opportunity: Yes
Job Type: Regular
Department Name: 51011028341710-Advertising and Brand Management


Job Summary

Performs secretarial and general office work to support the President and Senior Vice President levels.

Essential Functions

  • Coordinates calendar(s), schedules meetings and makes travel arrangements.
  • Demonstrates customer service skills and critical thinking in managing phone calls.
  • Attends meetings, as requested, representing the executive.
  • Maintains and updates necessary information such as departmental files, policies procedures, safety manuals, organizational charts and other similar items.
  • Manages and protects confidential information in appropriate manner.
  • Performs general office work.
  • Conserves executive's time by reading, researching; drafting correspondence; collecting and analyzing information and proactive problem-solving.
  • Prepares and processes various forms, such as expense reports, purchase requisitions, disbursement requests, travel authorizations and other similar electronic or manual forms.

Physical Requirements

Work requires sitting, lifting and reaching. Work requires lifting of up to 15 pounds.

Education, Experience and Certifications

High School Diploma or GED required; Associates Degree preferred. 3 years secretarial experience required. Must be a Legal Secretary if supporting Legal Services.